• 1. General Information
• 2. Participation Formats
• 3. Transport / Handling / Customs
• 4. Questions and Answers
• 5. Where To Stay
• 6. How To Get To Us

TO THE EXHIBITOR

01. General Information

Exposition assembly September 20th – 22nd, 2014, 08:00 a.m. – 08:00 p.m.

Exhibition opening hours:
September 23rd – 25th, 2014:
10:00 a.m. – 06:00 p.m. – for the visitors; 08:00 a.m. – 08:00 p.m. – for the exhibitors
September 26th, 2014:
10:00 a.m. – 04:00 p.m. – for the visitors; 08:00 a.m. – 04:00 p.m. – for the exhibitors

Exposition disassembly September 26th, 2014, 08:00 a.m. – 08:00 p.m.

— Admission of the exhibitors’ workers to assembly/disassembly of exposition shall be carried out upon
presentation of the exhibitors’ badges.
— The exhibitors’ badges are issued by the Exhibition Organizer in the amount of 1 badge for every 3 m ² stand
area.
— The assembly passes for the project developers’ workers are issued at the Service-center desk of Crocus Expo
IEC upon filing of an application indicating the list of persons and passport data of those, who need to obtain
a pass. The application shall be executed on the letterhead paper of the exhibitor.

02. Participation Formats

Possible Participation Formats in the Moscow Coffee and Tea Expo

• Exposition

— run your own stand
— run your own working place

Targets:
— promoting of the company brand
— presentation of the product, equipment, service
— search of the partners, clients
— networking

• Cost is indicated including VAT

— Raw space (end stand) - 260 EUR
— Raw space (corner stand) - 270 EUR
— Raw space (peninsula stand) - 280 EUR
— Raw space (island stand) - 290 EUR

Entry fee from 540 EUR

Cost of 1 m ² standard construction - 75 EUR

• Program of the event:

— invite a partner
— invite a foreign expert

Targets:
— run your own workshop
— workshop within the exhibition areas
— presentation of the product
— exchange of the experience with world experts

from 540 EUR

• Virtual participation

Placing the information about the company and its products or sevices on the internet site,
in the informational materials of the exposition, in the Vestnik magazine and e-mail subscriptions

1100 EUR

• Partnership

— exhibitions
— stages
— championships

Targets:
— brand promotion
— presentation of the product
— exchange of the experience with world experts
— distribution ofhe product
— positioning of the product as best on the market

Information of the EXHIBITION Partnership will be sent by demanding!

We are ready to discuss any proposals on partnership in the framework of the Expo
and the financial aspect of your participation.

If you are interested in the Expo plan, please, write to us at food@pir.ru.

• Advertising opportunities

You can download presentation with description of additional advertising possibilities. If you have any questions
regarding participation in the Moscow Coffee and Tea Expo , please, do not hesitate to contact the
Sales Department of the Pir Group Company on +7 (495) 637-94-40. Upon receipt of your request, our
sales managers will get in touch with you and provide you with all the necessary information on any
questions that may arise.
All fields marked with an asterisk are mandatory and must be completed.

Download presentation 1,23 mb, PDF

03. Transport / Handling / Customs

Please get in contact with our two exclusive Exhibition Forwarders regarding all logistic matters:

BTG Expo GmbH

Peutestr. 16, D-20539 Hamburg

Mr. Volker Baumann (Branch Manager)
Tel.: +49 (0) 40 231 667-271
E-mail: volker.baumann@btg.de
Web: www.btg.de

Mr. Oleg Karimov (Crocus Expo office)
Tel.: +7 (495) 646-98-48
E-mail: info_crocus@btgexpo.ru

DHL. Trade Fairs & Events

Am Eifeltor 12, 50997 Cologne, Germany

Mrs. Elena Paule (Project Manager
International Trade Fairs & Events)
E-mail: Elena.Paule@dhl.com
Tel.: +49 (0) 221 / 39802 - 45
Fax: +49 (0) 221 / 39802 – 20

Mrs. Anna Ryumina
Tel.: +7 (916) 800-31-98
E-mail: Anna.Ryumina@dhl.com

04. Questions and Answers

We have a standard stand, when can we deliver our products?

The standard stand construction (shall be preliminary ordered via Organizer) and furnishing
are carried out on the first-come-first-serve basis. It’s impossible to say when this or that stand will be exactly built. That is why the best time for arrival is in the afternoon on the last day of assembly.

We have to replenish food/advertising stock on the stand during the exhibition.
What is the best way to do this?

— Large volume of products is brought through the assembly gate. In order to drive up to it, you shall buy a pass
for all days of work at the exhibition (assembly/disassembly and exhibition working days). You can drive up before
the exhibition opening hours, i.e. until 10:00 a.m. In order to carry your products through the gate, you should have
the certified letters from the Organizer and Crocus Expo. Please be aware that Crocus Expo certifies the documents
as of the date of delivery. Take care of it in advance.
— A box with fruits or a package with advertising brochures can be brought through the main entry having certified letters from the Organizer and Crocus Expo.

We are going to have a bracket (banner, chandelier, etc.) on the stand.
How can we order this bracket?

For any type of construction (standard or by your own resources), the order procedure is the same:
— Compile the following documents and send them to the Organizer:
— Appendix # 5 to the contract with each mandatory field to be completed
— Sketch of suspended structure
— Top view of a stand on the network indicating the bracket location
Received documents are sent for estimation by the Organizer to the Crocus Expo.
If it’s possible to suspend the structure, and the weight and suspension points are calculated correctly,
the Manager working with your company will notify you of it and issue an invoice.

I came to the stand and saw I had no chair/table I’ve ordered (I’m supposed to have).

Check whether you ordered it and whether it’s marked on the plan which was sent by you to the Organizer.
Moreover, your furniture can be «borrowed» by your colleagues from the neighboring stands who lack something. If everything is ordered (marked) and if you are constantly present at the stand, your furniture
will be in place. Note that the exhibition will start working for the visitors at 10:00 a.m., and for the exhibitors
– at 8:00 a.m.

Appendix #1 to the contract: clause 14.3. During the exhibition opening hours, the Exhibitor’s representatives shall be constantly present at the stand.

The pass for the vehicle to approach the assembly gate was taken away by the driver
(was lost). What shall I do?

The pass, like a cinema ticket, can’t be renewed or exchanged. That is why you should handle it with care.
As a last resort, you will have to buy a new one. Also do not forget that the pass is valid both for assembly and disassembly. (For full information on arrival/departure see Appendix #1 to the contract, clause 13.)

Where can I get the assembly passes for developers?

The assembly/disassembly passes are issued at Crocus Expo IEC based on the application indicating the full
name and passport data (see Appendix #1 to the contract, clause 13.4).

Can I order additional furniture/lightning during assembly?

Yes, you can. But:
— It will cost you two times more.
— Your order will be fulfilled after full equipment of all standard stands ordered PRIOR TO assembly
by the BuildExpo General Developer. Note that these works are carried out practically until the last hours
of assembly. That is why it’s better to order everything on time.

Where can I set a seal for bringing in/taking out products?

The seal is affixed by the Exhibitors’ Managers at the exhibitors’ check-in desk.

05. Where To Stay

For the participants and visitors of an International Exhibition «Moscow Coffee and Tea Expo»,
as a part of the special offer, we recommend the following hotels which are easy-to-reach with respect to the
Crocus Expo EC and which provide high-quality service.

Manager: Shihanova Olga

Phone : +7 495 688-69-60
Fax : +7 495 688-69-60
E-mail: pir@nowgroup.ru

download offers

06. How To Get To Us

Crocus Expo Exhibition Center

• Address: Moscow, 65–66 km of the Moscow Ring Road, Crocus City Trade and Exhibition Complex,
Crocus Expo IEC. Myakinino subway station.

• Passage:
— By public transport: Myakinino subway station, exit directly in front of the exhibition pavilions.
— By car: crossing of 66 km of the Moscow Ring Road (outer side) and Volokolamskoe highway.

• Coordinates for GPS-navigators:
Latitude: 55°49'9.86" N (55.819405)
Longitude: 37°23'11.49" E (37.386524)

Contacts